LoadPlan User Guide

LoadPlan is a web-based truck load planning platform. No installation required — everything runs in your browser.

1. Create a free account — 1 month free trial, no credit card required.
2. Set up your company details in Settings — this appears on all PDF documents you generate.
3. Save your frequently used addresses in Contacts for quick auto-fill.
4. Start planning loads in the 3D Load Planner.

The Load Planner is the core tool. It shows an interactive 3D view of your trailer with cargo arranged by our packing algorithm.

Layout

• Top bar: Project info (project number, truck/trailer numbers, date, notes), loading mode selector, and action buttons (Save, PDF, Re-pack, Clear, Share).
• Left sidebar: Vehicle selector, cargo form, import, cargo list, metrics, and loading sequence.
• Right panel: Interactive 3D trailer view with cargo visualization.

Choosing a Vehicle

Select from preset trailers or enter custom dimensions:

• Standard Trailer 13.6m — 13,600 × 2,480 × 2,700mm, 24,000 kg max payload
• Mega Trailer 13.6m — 13,600 × 2,480 × 3,000mm, 24,000 kg
• Short Trailer 7.7m — 7,700 × 2,480 × 2,700mm, 12,000 kg
• Van 3.5t — 4,200 × 2,000 × 2,100mm, 1,200 kg
• Custom — enter any length, width, height, and max payload

Use the Add Cargo form in the sidebar:

1. Click a Quick Preset (EUR 1200×800, FIN 1200×1000, Half EUR) to auto-fill standard pallet dimensions, or enter custom dimensions manually.
2. Set length, width, height in millimeters and weight in kilograms.
3. Set quantity — how many identical items.
4. Toggle Stackable and Flippable as needed.
5. Optionally add a Name and Order / Reference number for identification.
6. Choose a color to visually distinguish cargo groups in the 3D view. Click + for 36 additional colors.
7. Click Add item. Cargo appears in the 3D view instantly — the algorithm arranges items automatically.

Each item in the Cargo List shows placed/total count, and has Stack and Flip toggles you can change after adding.

Bulk-add cargo from a spreadsheet:

1. Click Import from Excel / CSV below the cargo form.
2. Upload a .csv, .xlsx, or .xls file.
3. The importer detects columns by header name. Supported headers: Name, Length, Width, Height, Weight, Quantity, Stackable, Flippable, Order Ref, Color.
4. Click Download template CSV to get a ready-to-fill template.

Two key properties control how the algorithm places items:

• Stackable — items can be placed on top of each other. The algorithm stacks identical items and places smaller items on top of larger surfaces. A stability limit prevents unsafe tall stacks.
• Flippable — items can be laid on their side. The algorithm tries up to 6 orientations (3 axes × 2 rotations) and picks whichever uses the least trailer space. Use for boxes and crates, NOT for loaded pallets.

Choose in the top bar next to Notes:

• Mixed (default) — the algorithm freely mixes all cargo for maximum space utilization. Best for single-stop deliveries.
• By Order — items are loaded in the order you added them. First cargo group goes deepest (against the cab wall), last group goes nearest the doors. This means the last group added is unloaded first (LIFO). Essential for multi-stop deliveries.

Click Save in the top bar to save your current load plan. Saved projects appear in the Projects page where you can:

• Open and continue editing any saved project
• See vehicle type, item count, LDM usage, and date for each project
• Delete projects you no longer need
• Create new projects from scratch

The Dashboard home page shows your 5 most recent projects for quick access.

Click PDF in the top bar to download a professional loading plan PDF. The PDF includes:

• Company header with your logo and contact details (from Settings)
• Project info bar (project number, truck, trailer, date, notes)
• Vehicle specifications
• 3D view screenshot of the loaded trailer
• Loading metrics (LDM, weight, volume utilization) with progress bars
• Cargo table with color indicators, names, order refs, dimensions, weights
• Footer with company address

Click Share in the top bar to generate a shareable link. Anyone with the link can view:

• Interactive 3D view (rotate, zoom, pan)
• Loading metrics and cargo list
• Project details and notes

No account required to view shared plans. The link contains compressed plan data — no server storage needed.

The Quick Shipment page lets you fill in one form and generate three documents at once:

• CMR Consignment Note — with all 24 boxes per IRU 2007 format
• Commercial Invoice — with customs declaration and bank details
• Packing List — with weights, dimensions, and no prices

Select sender, consignee, and carrier from your saved Contacts for instant auto-fill. Or use "From settings" to fill the sender from your company profile.

The Document Generator provides 22 professional document templates across 6 categories:

Each document includes legally required text, proper structure, and signature blocks. Select contacts from your address book to auto-fill party sections.

Save your clients, carriers, warehouses, and consignees in Contacts:

• Color-coded by type (client, carrier, warehouse, consignee)
• Search and filter contacts
• Auto-fill in Quick Shipment and all document forms
• Store company name, address, VAT number, contact person, phone, email

Three free tools available without an account:

• LDM Calculator — calculate loading meters for EUR, FIN, and custom pallets. Supports stacking factor and multiple items.
• CBM / Volume Calculator — calculate cubic meters, dimensional weight, and chargeable weight for road, air, sea, and courier shipments.
• Pallet Converter — visualize how many pallets fit in a trailer with a top-down SVG view. Compare EUR, FIN, half, quarter, and custom sizes.

Available with a Pro subscription:

• Transport Cost Calculator — full cost breakdown: fuel, driver, vehicle, tolls, ferry, insurance, overhead, and margin. Shows suggested selling price per km, LDM, pallet, and tonne.
• Axle Weight Calculator — calculate front, drive, and rear axle loads based on cargo position. Check against EU country limits (standard, Germany, Poland, Lithuania, Finland, Sweden, etc.).
• CO2 Emissions Calculator — calculate road freight emissions per GLEC Framework. Compare road vs rail vs sea. Supports Euro 3-6 classes and different fuel types.
• Document Generator — 22 professional document templates with legal text and auto-fill from contacts.

In Settings, configure:

• Personal info: name, email, phone, position
• Company details: company name, address, city, country, postal code, VAT number, phone, email, website
• Company logo: upload PNG or JPG (max 500KB) — appears on all PDFs

The Settings page shows a live PDF Header Preview so you can see exactly how your details will appear on generated documents.

The trailer shows a cab at the front wall and doors at the rear. Cargo loads from the front toward the doors, with empty space left at the door end.